What happens at a hearing

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Hearings are conducted with as little formality as possible while ensuring everyone is treated fairly and has an opportunity to be heard.

Typical hearing process

A typical hearing usually follows these steps:

  • Welcome and opening remarks from the Chairperson.
  • Introductions.
  • Presentation by the applicant.
  • Presentations by submitters and invited participants.
  • Questions from Commissioners.
  • Closing comments from the applicant, where appropriate.
  • Close of the hearing.

The Commission and Department staff may take notes during the hearing to help prepare the report to the Minister. There may also be an audio recording or transcription made to assist the Commission in preparing its report.

Role of the Chairperson

The Chairperson (or presiding Planning Commission member) is responsible for managing the hearing and ensuring proceedings are fair, respectful and orderly.

The Chairperson may:

  • decide the order of speakers
  • manage speaking times
  • provide directions about the hearing process
  • ask questions
  • stop interruptions or disruptive behaviour
  • ask a participant to leave if necessary.

Participants should direct their comments to the Commission, not to other people attending the hearing.

Applicant presentations

The applicant can explain the proposal and respond to issues raised during the assessment process.

Submitter presentations

People and organisations that made a written submission are invited to speak about the views, concerns or support expressed in their submission.

You do not need to read your written submission. The Commission has already read it.

Questions from Commission members

Commission members may ask questions to clarify information and better understand the matters being discussed.